4 tips on Time Management

You need tips on time management if you always fall short of what is expected of you when it comes to productivity. One good question you need to answer is are you managing time profitably?

Time management is the act or process of exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing.

Source: Wikepedia

These tips on time management are usually beneficial for everyone, from homemakers who need to run their households, students who need to complete their school work, and even entrepreneurs who need to move fast to achieve their returns on investment. It is appropriate for those who simple want to know what is time management.

These tips on time management will help you get more control over your time so that you can achieve more than what you have set out to do, within the time you have specified. The goal of tips on time management is to point you to the right direction whenever you feel too overwhelmed with the tasks at hand.

Check these tips on time management and see which ones are doable considering your situation and available resources:

1. Use a planner

This is so far the simplest nugget on time management that can be achieved without much effort at all. For one, it is just like taking stock of what you need to do for the day or for the next week. But instead of just keeping them in your mind, you now have to list them down in a notebook or a planner, with their specific time schedules so your activities don’t overlap. Keeping a planner is one way of keeping yourself organized and the secret to making these tips on time management work is to make sure that you follow the list. One good planner I recommend is the Making Time Work for You – a productivity tool to make time work for you. N500 per copy.

2. Categorize your tasks according to importance

Another time management tip you can use to make your schedule more efficient is to use the priority matrix tool. This tool will help you identify tasks that are urgent and important and those that are important but can wait. There are bigger tasks you can put on the “can wait” list if they are urgent. However, some small tasks have to be done immediately like buying your medication or paying your bills. You need to be adept in categorizing tasks to improve your time management skills though.

3. Use down time to your advantage

You planner and your “urgent” and “can wait” matrix will keep you company during your down time. These are certain times in a day when you have more time to kill without doing anything. It could be the time you need to spend waiting for your doctor or the time wasted while waiting for your order in a restaurant. Instead of doing nothing, keep your planner at hand and update it.

4. Plan your Internet time

The internet is no doubt fun but it is also a major time waster, so I advice that you plan your time on the internet. You will know you have started making time work for you, if you can close your browser when the time scheduled for it is over. One of the greatest time wasters today is the internet.

Time management strategies need not be complicated but they need to be very practical and doable. These top tips are not only easy to do but will help you develop the skill of managing your time efficiently.

Don’t miss our Time Management Workshop if you want to improve your life. This is a limited-seat workshop so register now.

Photo Credit: Army.Arch

how do you manage your time?

4 Strategies for Effective Time Management

The intricacies of today’s over hyped world, have taken a toll on how we manage our time. Almost everyone is facing the same challenge one way or the other but quite a number of people have learnt and mastered the art of effective time management, which to me is a skill that can be learnt by almost anyone but it requires you to be focused and disciplined.

Time is time, it is the same all over the world. Every living creature has the same amount of time – twenty four hours each day. Time is required to accomplish any dream you have. Time is limited to 24 hours a day, so you have a personal decision to either  spend it wisely or simply waste it.

You would agree with me that you need effective time management for you to reach your goals especially financial goals.

Here are four simple steps for Effective time management;

  1. Planning – quite a number of people live without a plan, start a project without a plan, get married without plan, or simply go on living without a plan! I can’t over-emphasize the importance of having a detailed plan, but let me confess it could be a rather boring process at first and this is where discipline comes to your aid – you have to plan and not just plan in your head, write it down (detailed plan).
  2. Organisation – after writing down your plan, the next step is to your organise your plan. This involves you doing a lot of research and brainstorming to identify the best strategies to execute your plan. I can assure you this is usually not so boring, depending on your situation. Don’t forget to write down, how you plan to organise your plan.
  3. Implementation – how you have organised your plan will determine how you go about with the implementation. This is where you have to face reality especially if your plan was not carefully thought through but this is usually the most exciting part of the planning process.
  4. Evaluation – involves the appraisal of the entire process. If you don’t make it a habit of performing this action, you may never learn some valuable lessons in every experience, whether good or bad.

We are all victims of carrying out only Step 3 – we start and end with it, we have a plan and implement  it without actually Planning the plan, Organising the plan and Evaluating the plan. If you still do this, you may succeed but you will hardly get maximum results.

how do you manage your time?

My definition of effective time management is simply the process of Planning, Organising, Implementing and Evaluating the use of your time in order to accomplish or perform certain tasks or duties.

I also want you to take good note of these two universal time use patterns because they will help you manage your time more effectively:

  1. Work time pattern; a) Employment time b) Home related work time c) Volunteer work time etc.
  2. Non Work time pattern a) Sleep time b) Free time c) Leisure time etc.

I have 4  time management questions you have to personally answer;

  1. How do you manage your time with your family? Are you short changing time with them?
  2. How do you manage time spent on your business or profession?
  3. How do you manage your time with your Creator?
  4. How do you manage your brain storming session?

“Many people seem to think that success in one area can compensate for failure in other areas. But can it really?…True effectiveness requires balance.”

— Stephen Covey

Do write down your answers and make a promise to improve where ever you are lagging behind.

Another 7 basic steps to Effective Time Management

  1. Use a time table or time plan.
  2. Arrange all your tasks properly.
  3. Plan to do related jobs at a time.
  4. Learn the best method (s) for doing each tasks.
  5. Avoid procrastination- delaying activities.
  6. Concentrate on the task at hand – distractions lead to waste of time.
  7. Provide and use appropriate equipment (software) for various tasks.

I actually use quite a number of good software both premium and free – I may do a future your post on how to use various software to manage your time effectively.

Effective time management

4 Benefits of Effective Time Management

1. It minimizes waste of time and leads to accomplishment of greater tasks.

2. It produces better results.

3. It helps you recognize priorities in life i.e. saving time for studying, resting, relaxing or leisure activities.

4. It also reduces in decision or worry in the use of time and other resources so as to reach your goals.

Personally, I need more time if  only God can allow that (in my dreams)??? I have so much tasks lined up for me to carry out almost on a daily basis but with the quote below I have no choice but to have enough time.

“Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.”

— H. Jackson Brown